School Administration Assistant Full Time NEW

Oakham, Leicestershire
Outcomes First Group

How would you like to be paid for five days but only work four ?

Our colleagues’ wellbeing is at the heart of everything we do at OFG, so we’re always looking for new ways to improve everyone’s work/life balance. We’re taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent).

If the trial is a success, we’ll be rolling the 4DWW out across the Group – so there’s never been a more exciting time to join !

Job Title: School Administration Assistant

Location: Oakham Shires School, Rutland, LE15 6JB

Salary: £22,000 per annum (not pro rata)

Hours: 37.5 hours per week, Monday to Friday 8.30am – 4.30pm

Contract: Permanent, Term Time plus 2 weeks

Start date: September 2025

UK applicants only. This role does not offer sponsorship.

As part of our continued growth, we now have a fantastic opportunity for a School Administration Assistant to join our close-knit team at Oakham Shires School, part of Options Autism.

About the role

The School Administration Assistant plays a crucial role in the day-to-day life of Oakham Shires School, by providing a wide range of administrative support within the Administration Team to keep everything running as smoothly as possible.

The post holder will set up confidential record files for new children ensuring that Data Protection is adhered to and ensure that all files are maintained timely, accurately and to a high standard

Ensure that children’s files are correctly archived when they leave and support the SENCo with the pupil admissions process including booking and minuting of pupil transition meetings, sending out parent packs and setting up new pupil records on Provision Mapping SharePoint.

Ensure Consent and Information packs are held and processed in a timely manner ensuring anything of note is shared with relevant staff and check Registers are completed daily, and all returns completed to DfE, Local Authorities and Welfare Call in the absence of the School Receptionist.

Manage and maintain up to date driver declaration records, reporting any discrepancies to the Headteacher as necessary and support with the administration of first aid records and medication in line with School Policies and Procedures.

Provide an effective and efficient reception service to all customers (internal and external) of the school and welcome visitors in a professional and courteous manner and promptly ensure that the appropriate person is informed of their arrival, arranging refreshments as required

Essential:

• Relevant experience within an administration role
• Good IT skills
• Good organisational and time management skills
• Ability to work independently and as part of a team
• Ability to motivate a team and individuals
• GCSE Maths and English or equivalent

About the school

Oakham Shires School is an Independent SEN School, part of the Options Autism group.

Students are supported to achieve their Outcomes within their Education Health Care Plan, develop life skills, and achieve accreditations in Maths, English and Science

For over 16 years Options Autism have provided care and education to students, young people and adults with autism, complex needs and learning difficulties. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care.

We are really proud to say that in 2024, Outcomes First Group were officially certified as a ‘Great Place to Work’ for the fifth year running

Why join Options Autism?

Benefits

Your health and wellbeing are important to us, so you’ll get an exceptional reward package including:

• Life Assurance
• Pension scheme with options to increase your contributions
• “Your Wellbeing Matters” – access to a wide range of first-class mental health support services and physical health checks

And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that’s right for you, including:

• A wide range of health, wellbeing, and insurance benefits
• 100’s of discount options valid in the UK and abroad
• Cycle to Work Schemes
• Electric Car Purchase Scheme
• Critical illness cover
• Family Growth Support – inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support.

And that’s not all, we place the outcomes of the pupils and vulnerable young adults in our services at the heart of everything we do, so you’ll wake every day in the knowledge that your role will have a significant positive impact on the lives of others.

We are committed to the safeguarding and promoting the welfare of pupils and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

You’ll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit