Secretary/ Receptionist Full Time NEW

Wellington, Somerset
Hays Business Support

Your new company
Working for a successful law firm in one of their offices based in Wellington.
This role is full-time Monday – Friday 35 hours per week.
Salary is 24k – 26k depending on experience.

Your new role

• Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times.
• To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times.
• Using a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts.
• Diary management, together with booking appointments/meetings.
• Attending meetings where necessary and assist in note taking
• Creating, photocopying and printing of documents.
• Financial control, with particular regard to cash-flow control through collection of monies on account and billing procedures.
• Ensuring prompt closure of files at completion with ledgers nil balanced and activation of feedback/review request with Review Solicitors
• All postal duties, including DX and Royal Mail post, to include opening, dating, sorting and distribution, franking etc.
• To oversee diary management for the meeting rooms, maintain meeting rooms and provide assistance to other members of staff when in meetings, as reception duties allow.
• Ordering and maintaining stationery and office equipment and obtaining partner approval for purchases/order when required.
• Ensuring prompt response to telephone calls, taking accurate messages and ensuring the calls/messages are passed to the appropriate staff member without delay.

What you’ll need to succeed

• Previous experience using a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts.
• Note taking skills
• Strong administration/ secretary background
• Good level of customer service experience

What you’ll get in return
We are in partnership with Westfield Health who are a leading provider of private heathcare, this is an automatic approval when probation is completed.The usual pension and gym membership is included. All offices are centrally located. An enhanced annual leave package is offered alongside working in a friendly professional environment.

What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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