Workspace Services Receptionist/Administrator Full Time

Metropolitan Thames Valley

Salary: 26,000 – 27,368 Location: Clapham Park

Secondment/FTC: November 2024 to October 2025

MTVH are looking for a dynamic, self-reliant individual to join the Workspace Services team in Clapham. The role is office based and will suit a customer focused, forward thinking team player who enjoys challenge.

A multifaceted role that incorporates: Welcome and support, process, procedure and the need to be reactive. Workspace Services operate as One Team across a diverse portfolio of sites, supporting colleague and business operational need simultaneously, as such you?ll be able and expected to travel on occasion. Experience within a Facilities role would be a distinct advantage. Therefore, as part of the Workspace Services team, who take great pride in providing services within the office estate of MTVH, the Workspace Administrator/Receptionist will support the Workspace Services Team with all general reception and administration duties. You will be the welcoming face of our business, interacting with staff, clients, suppliers and visitors with a focus on improving all customer?s experience.

Duties include, but are not limited to:

• Meeting & greeting visitors including organising appropriate hospitality, maintaining the visitor records system
• Managing meeting room bookings and requests ? Provide support to the Workspace Services Team to ensure offices maintain 100% compliance in areas of Health & Safety and Planned Preventative Maintenance
• Access control management. Issuing & programming access cards and staff IDs
• Postal functions (incoming and outgoing)
• Order and maintain stock in relation to the workspace service provision
• Process and prioritise work order requests from colleagues through a central helpdesk system
• Attend team meetings and produce subsequent minutes / actions
• Provide support to the Workspace Services Team in maintaining supplier matrices and the associated documentation
• Take reasonable care for the Health & Safety of yourself and of all others who may be affected by your acts or omissions at work.
• Manual handling What you’ll need to succeed
• Previous relevant operational office experience within the Facilities
• Demonstrable experience of excellent IT and Microsoft Office skills
• Strong communications skills
• Detail orientated and able to prioritise workload
• Ability to work independently and as part of a team, influencing colleagues and building users where appropriate
• Customer focused with a proactive, flexible approach
• Actively manage relationships ensuring objectives achieved or surpassed

Please note :- we do not currently offer visa sponsorship.

What?s in it for you?

Our benefits include:-

• 28 days annual leave plus 8 bank holidays (pro rata for part time) per year
• 2 volunteering days per year for things like helping out in local communities
• An additional ?Beliefs day? once a year to have an extra a day off
• Supported family friendly approach with extended parental leave
• Enhanced pension with matched contributions of up to 9%
• Option to buy or sell up to 5 days annual leave per year
• Life assurance cover 3 x your salary
• Cycle2work scheme
• Hybrid Working – Dependent on job role and department
• Health cash plan scheme for your everyday healthcare needs which you can add your family members too
• Tenancy deposit ? interest free loan to help with rental deposits and season Ticket loan
• Access to extensive learning and training opportunities with Wisebox platform
• Colleague virtual social platform with our workplace pages where you can keep up to date with the organisational activity and link in with colleagues
• Career progression across the organisation with our mentoring/coaching programmes, apprenticeships and career planning support
• Employee Assistance Programme- We are committed to the wellbeing of our colleagues and support this as an organisation

About us

We are committed to developing and implementing or maintaining sustainability initiatives to reduce environmental impact and promote sustainable practices within MTVH.

Learn more about our benefits and organisation by viewing our attached document

Our promise

Here at Metropolitan Thames Valley Housing (MTVH) we want to capture the value that difference brings and are committed to promoting equality, diversity and inclusion. We work collaboratively ?Serving people better every day? to educate, support and develop all of our diverse employees and the communities that we serve. We are also part of the disability confident employer scheme.

We want every employee and every customer to feel comfortable enough to be their true self and are working tirelessly in the background to create an environment that encourages our employees to challenge non-inclusive behaviours and to be mindful of their own and other?s wellbeing.

We provide a platform of Network groups for employees to share views, tell us what we?re doing well and recommend improvements. We want to create a real sense of community and a workforce who feel that their opinions are valued. Our Networks groups are:-

• Gender
• Ethnicity
• LGBTQ+
• Disability

Our core values of Dare, Care and Collaborate demonstrate that we are a people focused business, solving social issues by working together!

We reserve the right to close this vacancy early if a suitable candidate is found so we do encourage you to complete the application as soon as possible to avoid disappointment.